1
Requesting Party
Who is making this request?
Ohio law — no requirement to identify yourself
Under ORC 149.43, a public records requester is not required to identify themselves or explain why they want the records. However, identifying as a union representative can sometimes expedite cooperation and signals that you know your rights. Use your judgment.
2
Recipient
Who are you sending this to?
Who should receive this request?
All public records requests should currently be directed to the Treasurer's office. Send all requests to Phillip Oko, Treasurer, Garfield Heights City Schools regardless of the type of records being requested.
3
Records Being Requested
Select all that apply — add specifics in the custom field below.
Rep guidance — how to request strategically
Be specific enough that the district can identify the records, but don't narrow your request so much that they can avoid producing something relevant. Request a date range whenever possible. You can always follow up with a second request for additional records.
Add any records not covered above. Be specific — include the type of document, the subject, and the date range.
Used to fill in [DATE RANGE] placeholders above. You can adjust specific items in the output.
Used to fill in [MEMBER NAME] and [SUBJECT] placeholders. Leave blank if not applicable.
4
Format & Delivery Preference
How do you want to receive the records?
Ohio law — your rights on format
Under ORC 149.43(B)(6), you may request records in a specific format and the public office must provide them in that format if it can reasonably do so. Requesting electronic copies (PDF or email) is faster and harder to delay than requesting paper.
5
Additional Options
Strengthen the request.
Requires the district to provide an itemized log of any records withheld and the specific legal basis for each withholding. Strongly recommended — it prevents vague blanket denials.
ORC 149.43 requires a response within a reasonable time. Including this language signals you know the law and are tracking the timeline.
e.g., reference to a grievance, a prior request that went unanswered, or other relevant context. Keep it brief and professional.
✓ Ready to send. Review the letter carefully — fill in any remaining [PLACEHOLDERS] before sending. Send via email and follow up with a hard copy if the matter is serious. Keep a copy in your grievance file.
Public Records Request Letter
Review carefully. Fill in any bracketed placeholders before sending. Edit directly in the box if needed.